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4 Features of a Cloud-Based QMS that will Ensure Operational Excellence

January 6, 2016 / by Emily Ysaguirre


Keeping up with the pace of business and maintaining quality and compliance can be challenging, so it is important to choose a cloud-based Quality Management System (QMS) that can be molded to fit your exact needs. Whether it is meeting market demand, keeping up with regulatory pressure or standing above competition there is more pressure than ever to move fast, while maintaining quality products.  With that said—achieving total quality can be effortless with the right system.

Here are some of the key processes that help companies to achieve total quality management.

1. Document Control: The Document Control System enables users to track all documented processes, jobs, specifications and more in one centralized location. Everything is interlinked, so related documents link to one another and everything can be connected to the training application.

2. Employee Training: Linking training activities directly from the Document Control system allows for automatic updates. Building in training tests directly allows for the status of training within documents, groups or requirements to be direct and maintained.  This allows for better control and periodic reviews to ensure changes are being made and adjustments are working.

3. Corrective Action: A Corrective Action System is a critical component to resolving adverse events. This application features the ability to run multiple workflows, each with its own specific process. The main goal is to address adverse events in an efficient and proper manner to foster a platform for effective correction.

4. Audit Management: Automated audit management allows users to effectively control and track compliance audits through a robust Audit Management System.  Building and setting up audit plans can be a lengthy process, but with a solution that allows you to plan ahead for a year or more with configurable workflows and easy display, it can be simple.

There are many solutions for total quality management. It is important to determine what your business actually needs, so that you can take charge of your solutions and processes.  On top of that, quality management software is now shifting from one single point of focus to a more companywide involvement, which in turn drives visibility from multiple areas within the business.

With the right system, users will feel comfortable in making the switch from manual to automatic and they will also be able to set up the system in a way that aligns with their previous methods, if desired. Organizations that use QMS solutions will notice an increase in productivity, which is immeasurable when trying to improve quality.

Determining Which SaaS Solution is the Best Fit For Your Company 

While SaaS offers a multitude of benefits for the user, it's important to know the difference between the different models and to do a proper analysis to determine which model best fits your company's needs.  

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Topics: Quality Management Software