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5 Benefits of Automating Your Food Safety System

December 16, 2015 / by Emily Ysaguirre

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 When it comes to food safety, you can either put it in your own hands or automate it with the help of a Food Safety Management System (FSMS).  Automation simplifies the process for you, by making tasks consistent and helping to ensure compliance.

This post will review how the FSMS gives you the tools needed to keep your food safety efforts on track by helping you control important documents, train your employees on the processes that are relevant to them, reduce risk and more. The result is a process that has incorporated safety into each step of the way, resulting in a truly safe and high quality product.

Below are a few ways in which an automated FSMS can help you achieve your food safety goals.

  1. Taking Corrective Action: The Corrective Action system is critical in addressing and resolving adverse events—for good. Through corrective action, issues can be detected early on so that systemic events can be fixed before they become bigger problems. It also enables you to verify that all actions taken were corrective to the process. The Corrective Action system also integrates with risk management tools so that you can prioritize your corrective actions by risk.
  2. Mitigating Risk: Risk is a common factor in any organization, regardless of size or industry. The goal is to define the risk within your unique organization and then apply safeguards to prevent that risk from occurring. The FSMS lets you take control over risk by giving you the tools you need to contain it from the root cause and prevent it from spreading throughout your organization. With an automated Risk Management tool you can create risk templates, apply risk parameters and integrate risk management into other food safety processes to filter and assess risk levels within adverse events.
  3. Simplify Your Hazard Analysis and Critical Control Points (HACCP) Program: The FSMS will automate your HACCP plan to simplify compliance. With this tool, you can track your products and all hazards associated with them. It also integrates with the Risk Management system to evaluate the individual risks associated with each hazard, enabling you to develop control plans and establish a monitoring system to manage your hazards.
  4. Get Better Control of Documents: Switching from manual to automatic processes can free up tons of time. Daily activities for most include chasing emails, delegating tasks and following up on these tasks to make sure they’re done on time. Doing so manually requires a lot of attention, time and effort.

     A Document Control system will alleviate tasks like these by enabling you to track your documented processes, jobs, specifications and      more.  Using the Document Control system, you can create new documents, assign keywords to these documents, and attach files of all        sizes and types. You can also create any number of workflows to route records through to review and approval. 

  1. More Efficient Employee Training: Employees are the foundation of any organization—therefore; it is essential that your employees are routinely trained on any new or changing processes and tested on their knowledge of those processes.

The Training Management system allows you to link documents to training requirements, manage and track all training events and conduct online testing with configurable pass/fail rules.  It also allows you to set up training activities and manage training on all documents, procedures, specifications, work instructions and more. 

There are plenty of different benefits when it comes to automating your FSMS—these are just a few of them.  For more information, download our whitepaper below, “The Value of Automating the FSMS.”


White Paper: The Value of Automating the FSMS

Learn how the FSMS will give you the tools to keep your food safety efforts on track by helping you control your important documents, train your employees on the processes that are relevant to them, make all changes traceable and more.

Download Paper






Topics: Food and Beverage