An automated Quality Management System (QMS) streamlines common business processes and increases efficiency within an organization. The QMS creates visibility and control through various, linked processes that allow companies to forge elite quality and compliance, creating a consistent method for continuous improvement.
This post will look into four traits that a QMS possesses to help ensure quality and compliance.
1. Control: When it comes to controlling documents, automation is key. An automated system provides visibility into any and all data and lets it be effectively routed and stored from approval to distribution. A Document Control system enables users to track all documents processes, regardless of type—jobs, specifications, responsibilities or anything else that needs control. Its ability to integrate does not stop at that. It integrates with Microsoft Office, so you can bring data from your Document Control system into a Word or Excel file (or vice versa). Document control sets the foundation for an effective QMS. It creates control and order within the organization from top policies to procedures and more. Trying to accomplish this manually can be prone to error and time consuming. An effective Document Control system provides the total solution for control.
2. Communication: Centralized reporting helps improve communication between employees and suppliers. Creating report templates through scheduled or ad hoc reports with drill down capabilities through automation is simple and fast. The QMS allows you to create reports within minutes—intelligence basically lies at your fingertips. With hundreds of charting options, reporting creates greater visibility and enhances communication between parties.
3. Threat Detection: Corrective Action and Risk Management software are a critical duo when it comes to resolving adverse events. Together, they are able to conduct investigations and provide a root-cause analysis for where the situation lies, correct the issue and verify that all actions taken along the way were effective. You are able to apply risk levels to corrective actions to prioritize by risk so that no critical events go unnoticed.
4. Correction: Conducting audits is an important part of continuous improvement and in ensuring that processes are functioning as they are intended to. An automated Audit Management system enables you to conduct scheduled or ad-hoc audits, as well as add questions and checklists and choose from different scoring options. Audit results can be launched directly into a corrective action or change management if needed, meaning that any areas for correction are identified and then immediately put in place for resolution.
Integrated modules provide organizations with the flexibility and visibility needed to improve their quality and compliance initiatives. Together, they are able to control, communicate, detect and correct threats. Using QMS software to drive processes helps mistakes become lessons and not recurring events, enables an organization to make necessary changes confidently and produce safe, high quality products.